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Health & Safety

Child Abuse and Mandated Reporting
The well being of students and staff at SKTCS are our top priority. Every staff member is a mandated reporter and is required by law to report if abuse or maltreatment is suspected. Although this may result in uncomfortable situations, the law does not allow for individual discernment. Staff are not required to notify parents prior to making a DFACS report if abuse (physical, emotional, sexual, or neglect)is suspected.

Drug and Tobacco-free Campus

In keeping with the School’s intent to provide a safe and healthy environment for students, staff members, and school visitors are prohibited from using any tobacco product - including e-cigarettes and chewing tobacco – and/or illegal drugs
(including prescription drugs) on campus at any time. Including, but not exclusive to any building, facility, vehicle, event owned, leased, rented, chartered, or operated by a student, parent, or employee of SKTCS at any school-sponsored or school-related event on- or off-campus.

Emergency Contact Form / Address Information
Each year we ask that families complete an Emergency Contact Form. On this form you will identify who has permission to pick up your student(s). In the event of an emergency we will not be able to release your child to anyone who is not on the
form. You may change or add to this form at any time by visiting or emailing the Main Office and speaking to the Office Manager. It is critical that you keep this form updated.

Additionally, as Chatham County residency is required for enrollment in our schools, you will be asked annually to submit proof of address in the form of a utility bill, mortgage/lease statement or governmental mail. If your family moves out of
Chatham County, you must notify the school within 2 weeks of the move and the School Director will advise on the course of action for your child’s enrollment. If your family is in a state of transition or are experiencing homelessness, please see
the Dean of Student Support.

Emergency Procedures / Severe Weather
SKTCS has created and will follow a comprehensive Emergency Response and Preparedness Plan for severe or emergency situations. In a weather-related emergency families will be contacted via email, phone, the school website, and/or our Facebook page with further instructions regarding school closings, delays, and/or early dismissal procedures.


We follow SCCPSS delays and closings, which are reported by the local media. Families should have an emergency plan in place as early as possible for any of these emergency situations as aftercare is not available when there are emergency

Illnesses & Communicable Diseases/Infections
If your student has vomited or has had a body temperature over 100 degrees they must stay home 24 hours from the last incident of regurgitation and/or from the fever breaking.

Additionally, if your student presents any of these symptoms during the day a caretaker or emergency contact must come to the school to pick-up the child immediately. and cannot return without a doctor’s note:

  • Shortness of breath or difficulty breathing

  • Chills

  • Repeated shaking with chills

  • Muscle pain

  • Headache

  • Sore throat

  • Loss of taste or smell

  • Diarrhea

  • Known contact with a person who is lab confirmed to have COVID-19

Prescription and OTC Medication
SKTCS does not employ a school health practitioner. Therefore,

  • If your student needs to take prescription medicine during school hours you must provide a prescription that will stay at school, in its original container with doctor’s orders to the Office Manager.

  • If your student has asthma you must submit all medications (e.g. – inhaler, nebulizer, etc.) with a breathing plan to the Administrative Specialist at the beginning of the school year.

  • If your student needs to take over-the-counter medication for a short time, please submit the medication and written directions with your signature to the Office Manager.

The Office Manager will notify you when prescriptions need to be refilled, have expired, and/or need to be picked-up at the end of the year. The school will not distribute medication to students unless provided by the caregivers. No child should have medication on their person.

Lice are an unfortunate but frequent visitor in schools. Please try to do your own lice checks at home. If you find that lice are present in your home please do not send students to school until your home has been remediated and each person has been
treated according to your family’s wishes.

If a child is found to have lice at school SKTCS will follow the GA Dept. of Public Health Guidelines:

  • The student will be restricted from activities involving close contact (i.e., hugging) or sharing personal items (i.e., hats, clothing, and brushes) with other children.

  • Parents will be contacted.

  • The student will be sent home at the end of the day. Children will be allowed to ride the school bus home. Transmission via school bus seats is not likely because of the biology of head lice.


  • A letter will be sent home notifying classmates’ parents that a case of head lice is suspected and asking them to check all of their children for head lice.

  • The school will also provide parents with a copy of an information sheet on head lice infestation and treatment options.

Immunizations and Health Information
Families must maintain and submit current immunization records and EED (Form 3300) to the Main Office annually. Your student will be prevented from coming to school if these forms are not kept current. Additionally, you must document all
immunization exemptions on the GA Department of Public Health’s Form 2208.

It is imperative that you inform the school if any changes occur with a student’s health or medication plan, including information on allergies and medical conditions, and medications that your child takes because these documents will
accompany your child to the hospital in the event of an emergency.

Medication Policy
Families should make every effort to have medication times set for time periods other than school hours. However, the office manager will maintain and distribute prescription and nonprescription medications that are necessary at school.


When this is not possible, the office manager may assist in the administration of medications during school hours, subject to the following rules.

1. Written Authorization. Any medication to be administered to students must be accompanied by written authorization. This written authorization is valid for the school year during which it is received, and is kept in the front office.

a. Prescription medication to be given for two weeks or less is considered short term and parents may fill out the authorization form.
b. Prescription medication to be given for more than two weeks is considered long term and requires written authorization and administration directions by the child’s physician.

2. Original Container. Both prescription and over-the-counter medication to be given to students during the school day must be in their original bottle with the student’s name on the label. All medication must be brought to the front office.


3. Check-In Procedure. The front office staff records the date medication is brought in, ensures that the required authorization is on file, and notes the number or amount of medication in the Medication Records book kept in the front office. A separate medication check-in sheet is maintained for each student.

4. Changes to Prescription. It is the family’s responsibility to notify the school of any changes to an original prescription. A new pharmacy label and container, along with new written authorization and distribution directions must be submitted with any change.

5. Self-Medication. Students cannot administer any medications to themselves. 

6. Documentation. The front office staff keeps a separate medication administration record for each student that includes the student’s name, medication, dosage, times to be given, and the initials of the person administering the medication; it also has a form for other information to be recorded, such as any observed reaction to the medication. These records are a permanent part of the student’s file and are confidential, unless they need to be shared with other staff.

7. Locked Cabinet. School staff will keep all medication in a secure, clean, and locked cabinet at all times.

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